Electronic Archiving System: The integrity of your documents, guaranteed over time.
More than just storage: our EAS ensures the legal admissibility of all your digital documents throughout their legal retention period. By Cecurity, a multi-certified expert in digital records.
NF Z42-013 compliant EAS
SecNumCloud sovereign hosting
Full traceability of every document
CECURITY ELECTRONIC ARCHIVING
A certified electronic archiving system to preserve the legal admissibility of your records
Stringent Certifications
Our EAS is NF 461 certified. This AFNOR mark goes beyond minimum regulatory requirements. It guarantees the legal admissibility, integrity, security and traceability of your digital documents.
Integrated with your tools
The EAS connects to your DMS, ERP or line-of-business software. Archiving is automated via API or connector. E-signature is available as an option.
Hosted in France
Your data is hosted on secure, ISO 27001-certified infrastructure. Digital sovereignty: GDPR-compliant solutions. Cecurity is part of the Isagri Group, a French company.
LEGALLY ADMISSIBLE ARCHIVING
4 Steps to Set Up Your Electronic Archiving System
Inventory, policies, integration, operations: an electronic archiving project needs a holistic approach. Cecurity supports you at every step, from assessing your needs to the end of your archives’ lifecycle.
Mapping your needs
Document sizes and types, volume, organization, current EDM system, metadata and search criteria, user groups, complexity, industry-specific rules... We help you map out your needs to define the foundation of your electronic archiving system.
Connecting your tools
The EAS integrates with your ERP, document management system (DMS), HRIS or line-of-business software. Our API automates large volumes across all connectors. Cecurity supports and trains you for a seamless integration.
Sealing your documents
On upload, each document receives a digital signature and a timestamp. It is encrypted, then stored exactly as is. Every action is recorded in an audit trail. Your archives sit in a dedicated environment. For very large accounts, the infrastructure is isolated further still.
Accessing your documents
Search, view, export: from a web browser or directly within your own tools. Authorised users find every document in one click. During an audit, you produce the document with proof of its integrity. At the end of its retention period, it is destroyed in a traceable manner.
THE BENEFITS OF THE SOLUTION
Electronic Archiving: Ready for Any Situation, from Filing to Tax Audits
Digital fingerprint and timestamp
Each file gets an unique fingerprint. Any change is detected and registered.
Audit trail
Filing, access, destruction: every action is recorded in an immutable log.
Metadata search
Find a document in seconds, by date, type, client or employee.
Retention periods
The EAS takes in account each expiry date. You keep control over disposal.
Multiple companies, multiple profiles
Manage all your entities from a single account. Each user gets permissions tailored to their role.
Extensive certifications
Cecurity partners with regulatory agencies. Our certifications are among the most comprehensive on the market.
TRUSTED BY
A SOLUTION DESIGNED FOR SOFTWARE VENDORS
Publishers, integrate archiving into your solution
Does your EDM, ERP, or payroll software lack legally compliant archiving capabilities? Add an EAS connector to your offering. Our archiving API integrates as a white-label or a co-branded solution. Your customers benefit from certified archiving without ever leaving your platform.
Would you like to become a Cecurity partner?
Contact us to explore opportunities for listing and collaboration within our partner networks.
Your electronic archiving system starts here.
ELECTRONIC ARCHIVING SYSTEM
What is an EAS, and why choose Cecurity?
Definition of an EAS: More Than Just Storage
An electronic archiving system (EAS) ensures the long-term integrity of digital documents. Simple storage follows no rules. In an EAS, a document cannot be modified. It therefore keeps its legal admissibility in a dispute or a later audit.
In an EAS, each file gets a digital fingerprint. Every action is logged. Traceability is guaranteed. Metadata and the filing plan make documents easy to retrieve.
EAS, DMS, or Digital Vault: What’s the Difference?
A document management system (DMS) handles active documents. They can be edited and shared. An EAS preserves fixed archives. The digital vault, governed by NF Z42-020, often serves as one of its building blocks. The EAS belongs to a broader discipline: records management.
Cecurity: Double-Certified Legal Archiving
Cecurity’s EAS complies with NF Z42-013, the French reference standard. We go further: we also hold the NF 461 certification, audited annually. It attests to the quality of our product and its implementation. Cecurity is also ISO 27001 certified for information security management. Your data is hosted on SecNumCloud-qualified infrastructure.
As part of the Isagri Group, Cecurity supports 300,000 businesses in their move to digital records. With over 25 years of experience, we serve the most demanding clients, those who take no risks with their records.
With Cecurity, your documents aren’t just archived. They get the highest possible guarantees of integrity and traceability for their entire legal retention period.
FREQUENTLY ASKED QUESTIONS (FAQ)
Everything You Need to Know About the Electronic Archiving System (EAS)
An EAS, or electronic archiving system, allows digital documents to be stored without any risk of alteration. It ensures their integrity, traceability, and evidential value throughout their retention period.
A DMS creates, shares and edits “living” documents, updated day to day. The EAS takes over once a document no longer changes. It locks it and preserves its legal admissibility. The two tools are complementary: the DMS transfers documents to the EAS when they are ready for archiving.
The digital vault, governed by NF Z42-020, protects the integrity of stored files. The EAS goes further. It also manages the filing plan, retention periods and the destruction of records.
In France, NF Z42-013 is the reference standard for EAS. Its international equivalent is ISO 14641. The optional NF 461 certification adds a further layer of assurance.
Yes, provided its integrity is guaranteed. Article 1366 of the French Civil Code gives electronic documents the same evidential weight as paper. Two conditions apply: the author must be identifiable, and the document must be proven unaltered. The digital fingerprint and the audit trail provide this proof. Cecurity’s EAS does exactly that.
Yes. Cecurity’s EAS complies with NF Z42-013 and holds the NF 461 certification. Cecurity is also ISO 27001 certified. Data is hosted on SecNumCloud-qualified infrastructure.
A poorly preserved document may lose its legal admissibility. In a tax audit or legal dispute, any doubt over its integrity can see it dismissed. The company then risks a tax reassessment, penalties or losing the case.
Storing simply involves placing a file on a server or in the cloud. The file can still be edited, moved, or deleted. It is difficult to prove that the file has not been altered. Archiving goes a step further: it involves locking the document in place to ensure its integrity. The EAS adds a digital fingerprint, a timestamp, an audit trail, and a retention period.
The project starts by mapping documents, retention periods and users. Next comes the filing plan, then integration with your applications. A SaaS EAS plugs into your information system with no servers to install. It fits into your existing workflows.